HAVERAH PARK WITH
BECKWITHSHAW PARISH COUNCIL
MINUTES OF THE MEETING HELD ON Tuesday 9 May 2023
Location: Beckwithshaw Village Hall
Present: Councillors – Cllr D
Spence (Chairman), Cllr A Ellis, Cllr J Parish, and Cllr
Mr S Swires.
Parish Clerk – Mrs J H Galloway.
2
Members of the public were present.
Following the Annual
Meeting the meeting commenced at 7.45pm
1
Apologies Cllr M David, Cllr Mrs
S Swires and Cllr N Hull.
2 Declarations
of Interest None.
3 Exempt Information None.
4 Minutes of the meetings held on 11 April 2023
Approval of the Minutes of the Parish (Open) Meeting
was proposed by Cllr Ellis, seconded by Cllr Parish and signed by the Chairman.
Approval of the Minutes of the Parish Council
Meeting was proposed by Cllr Parish, seconded by Cllr Mr S Swires and signed by
the Chairman.
Matters Arising
Agenda Item 7 - Cllr Hull will send to the PC
details of the Highways contact about the
footpath to the Cricket
Club.
5 Urgent Business – Bench
– Still in negotiation with Persimmon (Charles Church, re
the siting of bench.
Defib - Defib and cabinet purchased. Negotiating the
exact positioning at
the Squinting Cat with Green King.
Coronation – Commemorative Mugs were distributed to the children at Beckwithshaw
School by Cllr Spence.
Adoption of Standing Orders - It was proposed
by Cllr Parish and seconded by Cllr Spence that the North Yorkshire Standing
Orders be adopted by the Parish Council. Carried by all.
Wish List –
a) Revival of the ‘Rural Footpath’ from village
to the
Cricket
Club.
b) Notice Board at entrance of the Charles Church
Estate.
c) Pedestrian Crossing.
d) Repair/replace bench at Beckwith Head.
e) Repair Bench in Copse.
f) New Notice Board at Village Hall (for PC and
BVH
notices)
g) Replace Queen’s Jubilee Tree sign.
h) Formulate rules for issuing grants.
6 Finances The bank balances at 9 May were reported to the
Parish Council:
Business Current Account £1,891.09
Business Money Manager (Deposit
Account) £7,468.10
£9,359.19
Clerk to investigate
the possibility of a ‘Debit Card’ for some payments. – ongoing.
Bank Mandate needs
updating with new signatures – next meeting.
Payments include J H Galloway Deb cost
£2,365.20
Receipts include 1st half precept from NYC £3,827.50
Grant
towards Defib £1,500.00
Insurance renewal Insurers
notified of increase in Precept, revised insurance fee
is £264.00.
Approved for payment Proposed
by Cllr Mr S Swires
and
Seconded by Ellis.
Year End accounting Internal
Audit has been carried out by Cllrs Spence and Parish.
Receipts and Payments Account and Bank
Reconciliation
The approval of the Receipts and
Payments Account and Bank Reconciliation for the
year ending 31 March 2023 was proposed
by Cllr Ellis, seconded by Cllr Mr S Swires and
agreed by all.
The Accounts were signed by the Chairman and Clerk.
Asset Register has been reviewed.
Annual Return. Deadline date 29
June 2023
a) Exemption Certificate.
The Certificate was completed, approval was proposed by Cllr Ellis and
seconded
by Cllr Parish, carried by all, and signed by the Chairman and Clerk.
The signed Certificate to be forwarded to the External Auditors.
b) Annual
Governance Statement.
The statement was completed, approval was proposed by Cllr Mr S Swires
and
seconded by Cllr Spence, carried by all, and signed by the Chairman and
Clerk.
c) Accounting
Statement.
The statement was completed, approval was proposed by Cllr Ellis and
seconded by Cllr Mr S Swires carried by all and signed by the Chairman
and Clerk.
7 North
Yorkshire Councillor
8 Planning
Matters Decisions
23/00860/FUL Granted
Subject to Conditions
Proposed Detached Single Storey Garage at Snell
House Farm, Otley Road (Mr R Fearnley)
Applications
ZC/23/01723/TPO
Fell
T8 (Beech) and T1 (Alder) and replace with same at Long Lane House, Beckwith
Head Road
(Mrs
Anna Byron)
"The Parish Council does not objection
to or support the application but will support the
professional decision of Council’s Arboricultural Officer on this application."
9 Local Plan Cllr
Spence to attend a meeting on 17 May re ‘Otley Road Corridor
Sustainability’
10 Traffic
and Highways Email received from a resident on Whinney Lane
re blocked
gullies
again. Report via Parish Portal and forward to Cllr Hull.
Problems can be reported to North Yorkshire on the following webpage:
https://www.northyorks.gov.uk/report-online
11 Copse
and Grass cutting Contract
with Chevin Landscapes agreed at £605.00
plus
VAT.
Reminder
June meeting commences in the copse.
12 Correspondence None.
13 Councillors
Questions None.
14 Date & Time of next meeting: At 7.30pm Tuesday
13 June 2023 starting in the
Copse
and Tuesday 18 July 2023
Tuesday
12 September 2023
Tuesday
10 October 2023
Tuesday
21 November 2023
Please make note of
dates. All are booked in the village hall.
The meeting closed at 9.30pm
Please check the website
for further information – www.beckwithshaw.org
SUMMARY
OF ACTIONS REQUIRED
No. |
Action |
Responsibility |
1 |
Reclaim
VAT - ongoing |
Clerk |
2 |
Broadband,
continuous |
Cllrs
Spence and Ellis |
3 |
Speed
on Lady Lane, Data Loggers |
Cllr
David |
4 |
Parish
needs for Traffic Management |
Cllrs
Spence, Ellis and David |
5 |
Contact
Highways - ongoing |
Clerk |
6 |
Extract
data from Traffic sign - ongoing |
Clerk |